Our Calgary client is seeking an experienced Real Estate Legal Assistant to support a busy real estate law practice. The successful candidate will bring strong experience with residential and commercial real estate transactions, excellent attention to detail, sound judgment, a high level of professionalism, and the ability to work effectively in a fast-paced, client-focused team environment.

Responsibilities: 

• Prepare, organize, and manage documents for residential and commercial real estate transactions, including purchase, sale, refinance, and lending files
• Coordinate with clients, realtors, lenders, opposing counsel, land titles offices, and other parties to ensure timely and accurate completion of transactions
• Draft and revise correspondence, reporting letters, closing documents, undertakings, trust letters, and related transaction materials
• Open, maintain, and close real estate files while ensuring deadlines, key dates, and post-closing obligations are tracked and completed
• Assist with title searches, registrations, discharges, payouts, and other real estate file requirements
• Prepare trust requisitions and support account reporting in accordance with firm procedures and applicable requirements
• Provide proactive administrative and file-management support to lawyers and paralegals within the real estate practice group
• Other duties as assigned

Qualifications:

• Legal Administrative Assistant Diploma 
• A minimum of three to five years’ experience supporting a real estate law practice is preferred
• Strong working knowledge of residential and commercial real estate transactions, including purchase, sale, refinance, and mortgage files
• Experience with title searches, land title registrations, closing documentation, trust accounting processes, and post-closing follow-up
• Exceptional organizational skills and the ability to manage multiple transactions, priorities, and deadlines with accuracy
• Advanced computer skills with strong working knowledge of Microsoft Office Suite and real estate conveyancing or document-management software
• Excellent client service skills, confidentiality, and professionalism
• Excellent verbal and written communication skills
• Strong problem-solving skills, including the ability to set priorities while managing conflicting and emerging deadlines

• Research, analyze and execute trade orders across a portfolio of securities in an accurate and timely manner
• Process a variety of account activities (converting RRSP to RRIF, setting up RRIF payments, estates, beneficiary updates, etc.)
• Process a variety of transactions (ex: issuing cheques, deposits, contributions and withdrawals, incoming and outgoing transfers)
• Process trades and provide quotes
• Assist in researching products, services, and investment opportunities (equites, bonds, structured notes, discretionary products etc.)
• Assist with business development by coordinating opportunities with Centers of Influence, following up on prospective client leads, using a CRM tool to develop pipeline and opportunities for revenue and asset under administration growth
• Help draft the client financial newsletter by gathering information; preparing and editing articles; designing graphic presentation; preparing and distributing to clients
• Respond to client emails and phone calls in a timely, warm and friendly manner
• Proactively maintain current knowledge of policy and procedure changes within the firm and industry
• Commit to a rigorous follow up relating to all client transactions to ensure proper processing and minimize errors
• Maintain client files to ensure all documentation and notes are compliant within industry regulations.
• Acts as a resource person for clients (ex: generating specialized reports, questions about specific products)
• Provide client account reports, portfolio reviews, tax reports, etc.
• Perform other duties as assigned

• A minimum of 5 years’ industry experience, preferably in an administrative, trading or operational capacity
• Diploma in business administration, accounting, finance, or similar field of study, Bachelor’s degree preferred
• Professional designation such as PFP, CFA or CFP considered an asset
• Comprehensive knowledge of topics related to the financial and securities industry, including investment and insurance products and services
• Strong organizational skills with excellent attention to detail
• Demonstrate a reliable work ethic with the ability to manage multiple, competing priorities
• Ability to adapt quickly to changing needs and work requirements
• Customer-focused attitude with a commitment to providing extraordinary
• Demonstrate a high proficiency in Microsoft Office tools and financial software

If you are interested in this opportunity, please send a copy of your resume to Amy at aanderson@klopprichards.com quoting JOB-5637.

Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.

• Preparing and finalizing patent application filing materials for filing in the Canadian Intellectual Property Office (CIPO) and the United States Patent Office (USPTO).
• Preparing, reviewing and finalizing patent application filing instructions to be sent to foreign associates in various countries around the world
• Coordinating with professionals with respect to the above, including ensuring that patent abstracts, specifications, claims and drawing are in accordance with various jurisdictional requirements
• Reviewing and preparing client letters, assignments, petitions, powers of attorneys, and inventor declarations
• Screening and reviewing incoming correspondence post-filing for Canadian, US and foreign applications
• Relay formal examiner’s reports and office letters, coordinating with professionals regarding the drafting and filing of submissions, including requests for examination/advanced examination, requests for continued examination, preliminary/voluntary amendments, payments of final fee, and responses to examiner’s reports
• Overseeing and coordinating with professionals and foreign associates regarding patent validations and patent appeals
• Managing multiple deadlines, communicating with others and ensuring important deadlines are met.

• Provide high level calendar management with emphasis on proactive planning
• Scheduling / rescheduling internal and external client meetings including organizing logistics, agendas, etc.
• Manage expenses, enter and process expense reports with accuracy in a timely manner
• Draft and prepare correspondence, reports and create PowerPoint presentations
• Participate in the planning, implementation, and changes within events and projects
• Personal assistance in some capacities will be required
• Office administration – day to day office maintenance with facilities & operations
• Prepare and advise Executives on confidential, critical, and urgent information
• Communicating with clients via phone, in-person and email on the Executive’s behalf
• Coordinate travel arrangements and prepare detailed itineraries (including national and international travel)
• Perform various support functions including project support, research, and more
• Ability to support marketing campaigns and develop collateral if required
• Potential to develop and maintain a regional social media presence

• 3- 5 years preferred of administrative support experience
• Experience working in a start up, or highly entrepreneurial company would be an asset
• Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook, MS Teams
• Exceptional verbal and written communication skills; polished and professional
• Flexible and positive attitude, available for overtime as required
• A self-motivated worker with the ability to work together as a team as well
• Comfortable working in a down-to-earth yet corporate and polished environment
• A strong sense of accountability and responsibility
• The ability and desire to work in office

• Assist with intake of new matters and associated tasks.
• Liaise with clients, experts, opposing counsel, internal team members, and external professionals as required.
• Review files, including the medical records, to understand nature of the case, evaluate steps to be taken and ensure critical deadlines are identified and met on an ongoing basis.
• Independently draft documentation including, but not limited to, chronologies, expert materials, court documents, correspondence, and memoranda to support file requirements and applicable legal processes.
• Organize, track and maintain documentation relevant to the files and proactively undertake follow-up as required.
• Assist legal professionals in preparing for various stages of the litigation process, including applications, questioning, trial, and appeal.
• Assist with the preparation and electronic organization of materials for review by external professionals and subject-matter experts.
• Other duties as assigned.

Qualifications:

• A minimum of a Legal Administrative Assistant Diploma with preference being given for Paralegal/ Law Clerk Certification from a recognized post-secondary institution.
• A minimum of five years of litigation experience with a solid understanding of the steps in the civil litigation process.
• Strong interpersonal, communication, and teamwork skills, including the ability to take direction and receive mentoring from team members.
• Experience with and passion for mentoring and training is required.
• Ability to handle a heavy and varied workload.
• Ability to adapt to client needs and shifting file priorities.
• Strong knowledge of Microsoft Office Suite.
• Excellent prioritization and organization skills.
• Excellent attention to detail.
• Advanced problem-solving skills and flexibility, including the ability to set priorities while dealing with conflicting and emerging priorities.
• Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required.
• Understanding of medical terminology is an asset.
• Experience with eDiscovery is an asset.

If you are interested in this confidential opportunity, please submit your resume quoting JOB-5606.

• Coordinate the flow of documents between legal professionals, internal and external contacts, and clients at all levels.
• Organize and expedite the flow of work through assigned practices, initiating follow-up action as appropriate.
• Accurately and efficiently prepare court documents and correspondence with a high degree of autonomy.
• Provide proactive day-to-day administrative and file-management support.
• Use initiative and sound judgment to manage administrative details and support practice efficiency.
• Provide organizational support to streamline assigned files and practice workflow.
• Other duties as assigned.

Qualifications:

• Legal Administrative Assistant Diploma from a recognized post-secondary institution.
• A minimum of five years’ litigation experience is preferred.
• A genuine interest in specialized litigation support.
• Exceptional organizational skills.
• Strong knowledge of applicable court rules and civil litigation procedures.
• Ability to handle a heavy and varied workload.
• Advanced computer skills with strong working knowledge of Microsoft Office Suite.
• Excellent client service skills, confidentiality, and professionalism.
• Excellent verbal and written communication skills.
• Strong problem-solving skills, including the ability to set priorities while managing conflicting and emerging deadlines.

If you are interested in this confidential opportunity, please submit your resume quoting JOB-5698.

• Receive and review incoming mail, faxes, emails, and voicemails from shared mailboxes or internal departments and determine the appropriate handling process.
• Log documentation into tracking systems or route materials to the appropriate department or mailbox to support timely processing.
• Enter identifying information for subpoenas and other legal orders into the appropriate systems to ensure accurate and complete intake records.
• Support the tracking of legal orders and related inquiries by updating statuses, documenting incoming information, and notifying the assigned analyst of relevant updates in accordance with department processes and procedures.
• Escalate questions, discrepancies, and concerns related to legal orders to the Legal Service of Process Manager, as appropriate.
• Prepare and mail correspondence for legal orders addressed to an incorrect or invalid entity to notify the sender and support proper resubmission.
• Complete vendor forms and supporting documentation required by local, state, and government agencies to facilitate payment of subpoena processing fees.
• Develop strong working relationships with internal and external contacts to address and resolve issues and concerns in a timely and professional manner.
• Perform other duties as assigned.

• Associate degree in legal studies or a related field, or an equivalent combination of training and experience in the legal field.
• Minimum of two years of related experience in legal services or a comparable administrative environment.
• Experience handling confidential customer, client, or patient information with a high level of discretion and accuracy.
• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational and time management skills with demonstrated attention to detail.
• Ability to work effectively in a team-oriented, fast-paced, multi-tasking environment.
• Proficiency with Microsoft Office Suite and comfort working with tracking systems, shared mailboxes, and electronic documentation.

• Experience in a medical office administration environment.
• Certified Health Information Management (CHIM) designation.
• Experience coordinating patient or client information.
• Previous exposure to legal intake, subpoenas, service of process, or legal order tracking.

• Prepare, review, and file trademark, copyright, and patent applications and related documentation.
• Maintain and update IP databases, docketing systems, records, and portfolio information.
• Monitor filing deadlines and ensure timely submissions with governing authorities, including CIPO and the USPTO.
• Conduct IP searches, including trademark clearance and prior art research.
• Draft and revise correspondence, legal documents, reports, and other materials related to IP matters.
• Assist lawyers with due diligence, portfolio audits, enforcement matters, and related corporate legal work.
• Liaise professionally with external counsel, regulatory bodies, internal stakeholders, and other parties as required.

• Diploma or degree in Legal Studies, Paralegal Studies, or a related field.
• Minimum of 2 years of experience in intellectual property, corporate law, or a related legal environment.
• Proficiency with legal software, Microsoft Office, and docketing or records management systems.
• Excellent attention to detail, time management, written communication, and interpersonal skills.

Klopp Richards & Associates thanks all applicants in advance for their interest. Only candidates selected for further consideration will be contacted.