Executive Assistant

Our client is looking for an Executive Assistant to work in their Calgary office.

Responsibilities:

• Data Entry and Administrative support for Sales, Marketing and Events teams
• Manage calendars, confirm meetings details and take accurate meeting minutes
• Arrange appointments and travel needs for multiple executives
• Manage and maintain large database
• Project management
• Maintain files on “the cloud”
• Answer phones, light reception and office duties
• Willing to take on any and all tasks

Required Experience:

• An Administrative or Executive Assistant Certificate
• Data Entry experience (5-10 years) in a sales and/or high traffic environment
• Database experience (5-10 years) especially with a CRM like Salesforce
• Experience with WordPress or Hubspot (2-3 years)
• Customer service experience in an office environment
• Previous experience as an Executive Assistant to COO or CIO preferred
• Knowledge of and/or experience in the speaking, event planning or meetings industry will be an asset

Required Skillset:

• An over-communicator who keeps all parties informed of progress at all times
• Excels at prioritizing tasks from multiple executives
• Capable of anticipating executive’s and customer’s needs
• Proven ability to work with accuracy and efficiency in a high energy environment
• Strong relationship builder
• Professional grammar and writing skills are essential as we work with and for authors
• Demonstrated time-management skills and meeting tight timelines
• Capable of prioritizing and completing multiple tasks with multiple interruptions
• Able to work with minimal supervision while being part of a strong team

Essential Technology:

• Experience with a CRM software such as Salesforce, ACT or Goldmine
• Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating
• Social media, particularly Twitter, Facebook, LinkedIn and YouTube
• You are experienced with Dropbox and the Cloud
• Internet research
• You are proficient in a Mac environment
• You are an advanced user of Google Mail & Calendars
• Typing speed of at least 70 wpm

Please send your updated cv to ccampbell@klopprichards.com if you are interested in this exciting opportunity.

Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.